Join Evolution as an Office Coordinator in Vilnius, Lithuania, managing daily reception operations, administrative records, and supporting meetings in a dynamic international environment.
Key responsibilities:
Manage daily work at Evolution reception
Greet, assist, and/or direct the public to the appropriate host employee
Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners
Manage Biometric (finger-print) system, taxi service, visitors’ sign-up system, and register visitors in line with the policy
Cooperate with Security
Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
Ensure compliance with all company policies, procedures, and guidelines
Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
Replace colleagues during their vacations, sick leaves, and other absences
Deal with customer complaints or issues
Suppliers management and supervision
Assist with daily purchases
Other direct managers assigned duties
Secondary education
Fluent knowledge of English and Lithuanian, Russian language will be considered as an advantage
High sense of responsibility, punctuality, accuracy, flexibility and attention to details
Ability to accurately fulfill the Office Management orders and work tasks
Tact and discretion for dealing with confidential information
Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment
Ability to work independently and in a team
Good communication skills
We Offer
If you are interested, please apply by adding your CV in English.
- Secondary education- Fluent knowledge of English and Lithuanian, Russian language will be considered as an advantage- High sense of responsibility, punctuality, accuracy, flexibility and attention to details- Ability to accurately fulfill the Office Management orders and work tasks- Tact and discretion for dealing with confidential information- Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment- Ability to work independently and in a team- Good communication skills
