Executive Assistant
About Us
Side is a global video game development and services provider, delivering technical and creative services to many of the largest developers and studios around the world.
Founded in Japan in 1994, Side has grown to become a global force in the gaming industry. Our industry-leading services include art production, game development, quality assurance, player support, community management, localisation, localisation QA, audio production and data collection.
With an international footprint and offices across North America, Europe, South America and Asia, Side continues to grow rapidly while supporting many of the world's leading game developers and publishers.
For more information, visit: www.side.inc
Role Overview
Side is seeking an experienced, highly organised and proactive Executive Assistant to provide support to the Chief Financial Officer, Chief Operating Officer and Chief Commercial Officer.
This is a critical role requiring exceptional organisational skills, discretion, judgement and the ability to anticipate the needs of senior executives operating in a fast-paced international business.
The successful candidate will act as a trusted partner, managing complex calendars, coordinating international travel, supporting executive meetings and helping ensure the leadership team operates efficiently.
The role requires someone who is comfortable managing multiple priorities, building strong relationships across the organisation and working independently while maintaining the highest levels of professionalism and confidentiality.
Key Responsibilities
Executive Support
- Provide proactive diary management for the CFO, COO and CCO, balancing competing priorities across multiple time zones
- Coordinate meetings with internal and external stakeholders
- Prepare schedules and briefing materials
- Anticipate executive requirements and resolve scheduling conflicts before they arise
- Act as the first point of contact for executive administration
Travel & Logistics
- Arrange complex international travel, including flights, accommodation, visas and ground transportation
- Prepare detailed travel itineraries
- Manage travel changes and last-minute amendments efficiently
- Process travel expenses and ensure compliance with company policies
Project Coordination
- Support cross-functional projects led by the CFO, COO and CCO
- Coordinate activities across Finance, Operations, Commercial, Legal, HR and other business functions
- Monitor key deadlines and ensure deliverables are completed on time
Administration
- Prepare correspondence, reports and presentations to a high professional standard
- Coordinate document approvals and signatures
- Maintain accurate records and ensure key documents are organised and accessible
Stakeholder Management
- Build effective working relationships across the global organisation
- Liaise confidently with senior leaders, customers and external partners
- Handle highly confidential information with absolute discretion
Office & Event Support
- Assist with executive visits to international offices
- Coordinate leadership offsites, team events and customer meetings
- Support planning for Board meetings and investor events where required
Candidate Profile
Qualifications & Experience
- Previous experience supporting multiple C-suite executives within a fast-paced international organisation
- Significant Executive Assistant or Senior Personal Assistant experience
- Experience managing complex global calendars and international travel
- Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Excel and Word
- Experience using Microsoft Teams and modern collaboration tools
- Experience within technology, professional services or a global organisation is advantageous
Skills & Attributes
- Exceptional organisational and planning skills
- Strong attention to detail
- Outstanding written and verbal communication skills
- Highly professional, with excellent judgement and discretion
- Able to prioritise effectively in a fast-changing environment
- Calm under pressure and able to manage multiple competing demands
- Proactive, resourceful and solutions-oriented
- Strong stakeholder management and interpersonal skills
- Comfortable working independently while collaborating across international teams
- High levels of integrity and confidentiality
- Positive, flexible and willing to take ownership of a broad range of responsibilities
