// Open Role at Panic Stations
Join Panic Stations as a part-time Business Support Administrator on a 6-month contract, providing essential administrative, research, and event coordination support for the Skeleton Crew group in a dynamic hybrid role.
Role Overview
PLEASE NOTE: This is a part-time position (3 days a week - Mondays, Tuesdays and Wednesdays) on a 6-month fixed-term contract.
Reports to Business Support Lead and supports the Skeleton Crew group.
This role is first and foremost about keeping the group team moving by turning research, events, and admin into clear recommendations and reliable delivery.
You are accountable for research, event coordination, and administrative support across the group team. One week that's quarterly venue research, the next a merch run for a launch or a conference trophy order. You use emerging tools and solid processes to pre-empt what's coming and pivot between quarterly planning and same-day urgent tasks without either slipping.
You are measured on speed, accuracy, and the quality of our research, events, and admin support.
Key Responsibilities
1 - Research and Procurement
You own sourcing across venues, suppliers, merch, print, design, catering, couriers, and gifting. You produce shortlists with pricing and a clear steer, not raw lists of options, and you maintain a reliable database of preferred vendors.
You manage supplier communications end to end and run purchase workflows, quotes, MOQs, receipts, and production timelines across concurrent runs.
Success looks like:
2 - Event Coordination
You research, book, and run quarterly socials, seasonal and launch events, and ad hoc projects, starting venue work early enough to get approval on venues and budgets. You view venues in person across London alongside your lead, and you're on the ground during event days and occasional evenings.
You design RSVP processes, handle contracting and attendee management, and track spend against budget.
Success looks like:
3 - Admin Systems and Urgent Support
You set up and maintain the trackers, spreadsheets, and weekly status reports that keep group projects visible, defaulting to clear naming and structure without being asked. You also handle light scheduling as priorities shift.
You absorb short-notice work across research, bookings, procurement, and admin, triaging sensibly and handling sensitive matters with discretion.
Success looks like:
Overall Measure of Success:
Requirements
evenings and out-of-hours coordination for events or international bookings
Benefits
Our benefits include a 2-week winter break to rest and recharge, in addition to your holiday allowance.
Experience in admin, coordination, or business support; strong research, organization, and professional communication skills; professional experience representing a group to stakeholders and vendors; meticulous attention to detail; proactive and self-managing; trustworthy handling of confidential information; hands-on experience with emerging tools; proficiency in Google Workspace and Microsoft Office; based in or near London for in-person venue viewings and event support, with occasional evenings and out-of-hours coordination.