HR Operations

Description

We’re looking for a highly organized, creative, and hands-on HR Operations professional to join our HR team. 

This role is ideal for someone who can take a vision or idea and turn it into a well-executed event, action, or internal project, with strong ownership, creativity, and attention to detail. . You will support smooth day-to-day HR operations, coordinate internal events, work with suppliers, and use AI tools to improve planning, communication, organization, and execution. 

What you’ll do:

• Own the planning and execution of internal events, including team buildings, Happy Hours, celebrations, workshops, company gatherings, and other employee initiatives, from idea to completion. 
• Manage the company’s participation in job fairs, university events, conferences, and employer-branding activities, ensuring a polished and professional company presence. 
• Manage all event logistics, including venues, transportation, catering, accommodation, equipment, materials, schedules, suppliers, and participant communication. 
• Collaborate with the HR team, managers, suppliers, and internal stakeholders to create engaging and well-organized employee experiences. 
• Support employee engagement, wellbeing, recognition, and company-culture initiatives with creative ideas and strong execution. 
• Provide operational and administrative support for ongoing HR processes, while looking for smarter and more efficient ways to improve daily work. 
• Maintain accurate documentation, calendars, participant lists, invoices, supplier details, budgets, and event records. 
• Be present during events to ensure everything runs smoothly, handle last-minute changes, and stay calm and solution-oriented under pressure. 
• Use AI tools to support planning, communication, content creation, organization, vendor research, and process improvement 
• Think outside the box and proactively suggest improvements, new ideas, and better ways to execute events and HR initiatives. 

What we’re looking for:

• Previous experience in event coordination, HR operations, marketing, office/event management, or a similar hands-on coordination role. 
• Strong planning, organization, time-management, and execution skills. 
• Excellent communication and interpersonal skills, with the ability to work effectively with internal stakeholders and external suppliers. 
• Highly independent, proactive, and comfortable taking full ownership from idea to flawless execution. .
• Ability to manage several activities simultaneously, including tight timelines, changing priorities 
• Strong attention to detail and a practical problem-solving approach.
• Confidence working with vendors, suppliers, and different stakeholders, including negotiation, follow-up, and quality control. 
• Excellent written and spoken English 
• Flexibility to occasionally support events outside regular working hours.
• AI-oriented mindset and openness to using AI tools to improve efficiency, creativity, and execution quality. 

What will make you stand out:

• Experience organizing corporate events, team buildings, employer-branding activities, or high-quality employee experiences.
• Familiarity with budgeting, supplier/vendor negotiation, invoice coordination, and cost tracking.
• Experience working within an HR, People, Operations, or Marketing team.
• A genuine interest in employee experience, company culture, and using new tools/AI to create better ways of working.

What we offer: 

• Private health insurance from your first day
• Breakfast and lunch at the office, tailored to your preferences
• Choice of an electric scooter, bicycle, or transportation budget
• Paid sports activities and free use of our in-office gym
• Gifts for holidays and special occasions — including birthdays, weddings, childbirth, Women’s Day, Christmas, and more
• Regular team gatherings and company events
• Opportunity to work with the latest technologies
• Technical and soft skills training to support your growth
• Competitive salary and a generous referral bonus program
• Amazing office!

- Previous experience in event coordination, HR operations, marketing, office/event management, or a similar hands-on coordination role. - Strong planning, organization, time-management, and execution skills. - Excellent communication and interpersonal skills, with the ability to work effectively with internal stakeholders and external suppliers. - Highly independent, proactive, and comfortable taking full ownership from idea to flawless execution. - Ability to manage several activities simultaneously, including tight timelines, changing priorities. - Strong attention to detail and a practical problem-solving approach. - Confidence working with vendors, suppliers, and different stakeholders, including negotiation, follow-up, and quality control. - Excellent written and spoken English. - Flexibility to occasionally support events outside regular working hours. - AI-oriented mindset and openness to using AI tools to improve efficiency, creativity, and execution quality.