Senior Executive Assistant

Gaming:

Welcome to the world of land-based gaming. At Light & Wonder, it’s all about the games, and our Gaming team builds cutting-edge technology, products, and content for the most iconic casinos and operators across the globe.

Position Summary

Provide high-level administrative support to a senior executive, handling matters of a highly confidential, sensitive, and critical nature. Requires strong knowledge of company operations, policies, and procedures to effectively manage executive priorities and anticipate business needs. Responsibilities include complex scheduling, correspondence and presentations, meeting preparation, travel arrangements, expense management, and coordination with senior leaders and external stakeholders. Exercises considerable judgment, discretion, initiative, and independence in managing assignments of diverse scope.

Essential Job Functions

• Manage complex executive calendars, meetings, appointments, conference calls, and other business commitments, proactively resolving scheduling conflicts and priorities.
• Prepare correspondence, presentations, reports, spreadsheets, and other executive materials; collect and organize information for executive discussions and meetings.
• Coordinate domestic and international travel, itineraries, logistics, and expense reporting.
• Serve as a liaison with senior leaders, customers, vendors, visitors, and other high-level contacts inside and outside the company, including matters of a sensitive or confidential nature.
• Coordinate executive meetings and events, including participants, meeting space, materials, technology, and other logistical requirements.
• Maintain confidential records and information while exercising sound judgment and discretion.
• Anticipate executive needs, prioritize competing demands, and independently address administrative and business matters within established company practices and policies.
• Prepare and coordinate materials for executive leadership and, as needed, Board of Directors meetings.

Qualifications

• High School Diploma required; Bachelor’s Degree preferred.
• 8+ years of professional work experience.
• 8+ years of Executive Assistant experience supporting C-level or senior executives, or equivalent relevant experience.
• Experience working with senior-level executives and high-level internal and external stakeholders.

Knowledge, Skills, and Abilities

• Strong organization, planning, prioritization, and attention to detail.
• Demonstrated discretion and ability to handle highly confidential information.
• Ability to take initiative and work independently with minimal supervision.
• Excellent written, verbal, interpersonal, and customer service skills.
• Strong judgment, analytical, and problem-solving abilities.
• Ability to manage multiple priorities and adapt to changing business needs.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Light & Wonder and its affiliates (collectively, L&W) are engaged in highly regulated gaming businesses.   As a result, certain L&W employees may, among other things, be required to obtain a gaming or other license(s), undergo background investigations or security checks, or meet certain standards dictated by law, regulation or contracts.   In order to ensure L&W complies with its regulatory and contractual commitments, as a condition to hiring and continuing to employ its employees, L&W requires all of its employees to meet those requirements that are necessary to fulfill their individual roles.  As a prerequisite to employment with L&W (to the extent permitted by law), you shall be asked to consent to L&W conducting a due diligence/background investigation on you.

This job description should not be interpreted as all-inclusive; it is intended to identify major responsibilities and requirements of the job. The employee in this position may be requested to perform other job-related tasks and responsibilities than those stated above. 

Light & Wonder is an Equal Opportunity Employer and does not discriminate against applicants due to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. If you’d like more information about your equal employment opportunity rights as an applicant under the law, please click here for EEOC Poster (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf).

- Manage complex executive calendars, meetings, appointments, and conference calls. - Prepare correspondence, presentations, reports, and other executive materials. - Coordinate domestic and international travel, itineraries, and expense reporting. - Serve as a liaison with senior leaders, customers, vendors, and high-level contacts. - Coordinate executive meetings and events, including logistics and materials. - Maintain confidential records and information with sound judgment and discretion. - Anticipate executive needs and prioritize administrative and business matters. - Prepare and coordinate materials for executive leadership and Board of Directors meetings. - High School Diploma required; Bachelor’s Degree preferred. - 8+ years of professional work experience, including 8+ years of Executive Assistant experience supporting C-level or senior executives.