Office Administrator

Office Administrator – Toronto (12-month contract)

We are currently seeking an Office Administrator to join our team in Toronto. This person will help to organize and support daily operations in-office; handle tasks delegated to them by the Site Manager and Operations Coordinator in Montreal and other tasks that may arise, as well as performing secretarial and administrative duties.

Salary range: CAD 50,000 - 60,000

Responsibilities:

• Managing day-to-day operations of the administration and staff members.
• Maintain office organization and ensure necessary supplies are stocked, and all equipment is functioning and well maintained.
• Cultivate and maintain positive relationships with various suppliers and property management to ensure high quality, cost-effective purchases and a conducive workplace environment.
• Collaborate with the site manager and Operations Coordinator to liaise with accounting, legal, and management teams in China for budget control, expenditure monitoring, processing reimbursements, and handling other financial matters.
• Support Human Resources and IT team in employee’s onboarding process. Assist the site manager in planning, scheduling, and promoting office events such as meetings, conferences, interviews, orientations, and training sessions.
• Ensure compliance with regulations by staying updated with relevant laws and addressing any compliance issues. Assist with special projects and events, tracking progress towards company objectives.

Qualifications and Skills:

• 3 years of relevant experience.
• Excellent verbal and written communication skills.
• Strong organizational and interpersonal skills.
• Diplomatic and tactful approach to handling tasks Adaptability to varying work demands. Proficiency with Microsoft Office Suite Curious and willing to learn.

Justification des exigences linguistiques

NetEase s'engage à favoriser un environnement de travail francophone pour ses employés au Québec. Tous les efforts ont été faits pour éviter d'exiger une langue autre que le français pour ce poste.

Cependant, la maîtrise de l'anglais est essentielle pour ce poste, car l'employé devra communiquer régulièrement avec des collègues et des parties prenantes situés à l'extérieur du Québec, où l'anglais est la principale langue de communication entre les bureaux.

Language Requirement Justification

NetEase is committed to supporting a French-speaking workenvironment for its employees in Quebec. Every effort has been made to avoidrequiring a language other than French for this position.

However, proficiency in English is essential for thisrole because the employee will be required to communicate regularly with colleagues and stakeholders located outside Quebec, where English is theprimary language of communication between offices.

3 years of relevant experience. Excellent verbal and written communication skills. Strong organizational and interpersonal skills. Diplomatic and tactful approach to handling tasks. Adaptability to varying work demands. Proficiency with Microsoft Office Suite. Curious and willing to learn. Manage day-to-day operations of the administration and staff members. Maintain office organization and ensure necessary supplies are stocked and equipment is functioning. Cultivate and maintain positive relationships with various suppliers and property management. Collaborate with accounting, legal, and management teams for financial matters. Support Human Resources and IT team in employee onboarding. Assist in planning, scheduling, and promoting office events. Ensure compliance with regulations and track progress towards company objectives.